Availability
This feature is available on the Custom Enterprise plan only. To enable it for your workspace, contact support@thepublive.com.Email notifications
Workflows sends email only. There are no in-app notifications. Recipients are worked out automatically, so there is nothing to configure beyond optional Additional notification recipients on a stage.Who is emailed
For each event, the recipients are:- everyone who can act at the stage the entry has arrived at
- the assignee, if there is one
- the author
Events
A workflow has no fixed forward or backward path: a stage’s Next stages can point to any other stage. Every move uses the same Move to dialog, with the same optional note. One move produces exactly one event, whatever its destination.
Each email has one button that opens the entry. Where a note or reason was entered, it is included in the email.
People who approved an entry earlier are not emailed when it eventually goes live.
Audit trail
Every stage change is recorded permanently and cannot be edited or deleted. Each record holds:- who acted, and their role at the time
- when it happened
- the entry
- the stage it moved from and the stage it moved to
- the note or reason, if one was entered
- whether the move was an override
- the entry’s History timeline, for the people doing the work. See Review and move content.
- Audit Logs, for compliance and investigation, alongside every other audited action. Retention follows your workspace’s audit retention policy.
Next steps
Audit Logs
See everything Publive DXP records across your workspace.
Content Workflows overview
Back to the concepts.